The Kenya Revenue Authority (KRA) PIN Certificate is a unique identifier used for tax-related transactions and compliance with Kenyan tax laws.
Whether you’re an individual or a business entity, obtaining a KRA PIN is a crucial step toward fulfilling your tax obligations.
We will provide you with a comprehensive guide on how to apply for a KRA PIN certificate in Kenya, following the official guidelines provided by the Kenyan government.
Gather the Required Documents and Information Before you begin the application process, make sure you have the following documents and information readily available:
- National ID card
- Passport
- Birth certificate
- Marriage certificate (if applicable)
- Business registration certificate (if applicable)
Manual Application
Visit the nearest KRA Huduma Centre
You can find a list of KRA Huduma Centres on the KRA website.
Take a queue number and wait to be served
When it is your turn, approach the KRA official and inform them that you would like to apply for a KRA PIN certificate.
The KRA official will ask for your personal information, including your name, address, and ID number
They will also ask you to pay the registration fee of Kshs. 100 for individuals and Kshs. 200 for businesses.
The KRA official will then issue you with a KRA PIN certificate
You will need to keep this certificate safe as you will need it to file your taxes and to do other business with the KRA.
Here are some additional tips for applying for a KRA PIN certificate manually:
- Make sure you have all of the required documents before you go to the KRA Huduma Centre.
- Be prepared to wait in line, as the KRA Huduma Centres can be busy.
- Pay the registration fee in full.
- Keep your KRA PIN certificate safe.
Online Application
Step 1:
Gather the Required Documents and Information Before you begin the application process, make sure you have the following documents and information readily available:
- Your National Identification Card (ID) or Kenyan Passport.
- Your date of birth and mother’s last name (for individuals).
- Certificate of incorporation and Memorandum of Association (for companies and partnerships).
- Business registration certificate (for businesses).
Step 2:
Access the KRA Online Portal Visit the official Kenya Revenue Authority website at https://www.kra.go.ke.
On the homepage, locate and click on the “e-Services” tab.
From the dropdown menu, select “Taxpayer Registration.”
Step 3:
Select the Appropriate Registration Type On the Taxpayer Registration page, you will find various registration types.
Choose the relevant category based on your status: individual, non-individual, company, partnership, or trust.
Step 4:
Complete the Registration Form Fill in the online registration form with accurate details as requested.
This includes personal information such as your full name, ID or passport number, tax obligation (individual or business), and contact details. Ensure that all the information provided is correct and up-to-date.
Step 5:
Choose the Registration Mode You will be prompted to select the appropriate registration mode.
You can choose between “Digital Registration” (if you possess a Huduma Namba) or “Non-Digital Registration” (if you do not have a Huduma Namba).
Select the option that applies to you.
Step 6:
Verify the Registration Details Once you have completed the form, carefully review the provided information for accuracy.
Ensure that all the details match the documents and information you gathered in Step 1.
Step 7:
Submit the Application After verifying the registration details, click on the “Submit” button to send your application to KRA for processing.
You will receive a notification that your application has been successfully submitted.
Step 8:
Receive a Reference Number Upon successful submission, you will receive a reference number.
Note down this number as it will be required for future inquiries or updates regarding your application.
Step 9:
Download and Print the Application Slip Download and print a copy of the application slip.
This document serves as proof that you have applied for a KRA PIN certificate.
Step 10:
Wait for Approval and Notification The KRA will review your application and process it accordingly.
You will receive an email or SMS notification indicating the status of your application.
This may take several days or weeks, depending on the workload of the KRA.
Step 11:
Collect your KRA PIN Certificate If your application is approved, you will be notified to collect your KRA PIN certificate from the designated KRA office.
Visit the office with your original identification documents (ID or passport) and the application slip.
The KRA officer will verify your identity and provide you with the KRA PIN certificate.
Obtaining a KRA PIN certificate is an essential step in complying with Kenyan tax laws.
By following this step-by-step guide, based on the official guidelines provided by the Kenyan government, you can navigate the application process smoothly.
Remember to gather the necessary documents, and complete the online registration form accurately.
If you have any questions about applying for a KRA PIN certificate, you can contact the KRA customer service department at 020-292-9999.
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