Have you ever sent an email with errors, sensitive information, or simply the wrong message to the wrong person? Microsoft Outlook offers a feature that allows you to recall such emails, provided certain conditions are met. Here’s a step-by-step guide on how to recall an email in Outlook.
Open Microsoft Outlook
Launch your Microsoft Outlook application and make sure you are logged into the account from which you sent the email you want to recall.
Go to Your “Sent Items” Folder
Navigate to the “Sent Items” folder in your Outlook account, where you can find the email you want to recall.
Double-Click on the Email
Locate the email you wish to recall, and double-click on it to open it.
Click on the “Actions” Tab
In the top menu bar, click on the “Actions” tab. This tab is typically located near the “Message” tab.
Choose “Recall This Message”
From the drop-down menu, select “Recall This Message.” A pop-up window will appear with two options: “Delete unread copies of this message” and “Delete unread copies and replace with a new message.”
Select Your Recall Option
- Delete unread copies of this message: Choosing this option will attempt to delete the email from the recipient’s inbox. However, it’s important to note that this will only work if the recipient has not yet opened the email.
- Delete unread copies and replace with a new message: This option allows you to send a replacement email with corrected or updated content. You can compose the new email, and it will replace the recalled message.
Confirm Your Recall
After selecting the desired option, click “OK” to confirm your recall. Outlook will attempt to recall the email if it meets the necessary conditions.
You will receive a notification confirming whether the recall was successful or not. If the email has been read or the recipient has disabled the recall feature, the recall will not work.
- Recall Limitations: The recall feature is not foolproof. It may not work if the recipient has already opened the email or if they are using a different email client.
- Recall with Replacement: If you choose to send a replacement email, ensure that the new message is error-free and conveys the desired information.
- Recipient Notification: If you recall an email, the recipient will receive a notification informing them of the recall attempt. This might prompt them to read the email, so use the recall feature judiciously.
Recalling an email in Microsoft Outlook can be a useful feature when you need to correct an email or prevent it from being read. However, it comes with limitations, so it’s essential to use it wisely and have a backup plan in case the recall is not successful.